At Ruby Sourcing & Procurement, our Shipping & Logistics Support service ensures that your goods move efficiently, compliantly, and on schedule from the factory to their final destination. We coordinate logistics planning, documentation, and shipment execution to reduce delays, control costs, and minimize risk throughout the transportation process.
We work closely with suppliers, freight forwarders, and carriers to manage shipping methods, timelines, and export documentation, ensuring that every shipment meets regulatory and commercial requirements. From pre-shipment readiness to delivery coordination, we provide clear communication and oversight at each stage.
With Ruby Sourcing & Procurement managing your logistics, you gain greater visibility, smoother customs clearance, and confidence that your products will arrive safely and on time—allowing you to focus on growing your business while we handle the complexities of international shipping.
Shipping & Logistics Support
Step-by-Step Process
1) Logistics Planning & Shipment Strategy
We assess your shipment requirements, including product type, volume, destination, delivery timeline, and budget. Based on this, we recommend the most suitable shipping method (air, sea, express, or combined).
2) Pre-Shipment Readiness Confirmation
We confirm that goods are packed, labeled, and prepared according to agreed specifications and shipping standards before dispatch.
3) Documentation & Compliance Coordination
We coordinate all required export and shipping documentation, including commercial invoices, packing lists, and other trade-related paperwork to support smooth customs clearance.
4) Carrier & Freight Coordination
We work with freight forwarders and carriers to book space, confirm schedules, and align pickup and departure timelines.
5) Shipment Tracking & Status Updates
We monitor shipment progress and provide updates, addressing issues proactively if delays or exceptions occur.
6) Customs & Delivery Support
We assist with customs clearance coordination and final delivery planning to ensure goods reach their destination efficiently.
Logistics Control Checklist
Shipment Planning
- Shipping method selected based on cost and timeline
- Delivery address and consignee details verified
- Incoterms confirmed and documented
Packaging & Labeling
- Packaging suitable for transport method
- Carton markings and labels verified
- Quantity and weight confirmed
Documentation
- Commercial invoice accuracy confirmed
- Packing list verified
- HS codes reviewed (if applicable)
- Country of origin declared correctly
Carrier & Transport
- Carrier or freight forwarder booked
- Pickup date confirmed
- Transit time estimated and communicated
Tracking & Delivery
- Shipment tracking initiated
- Status updates monitored
- Delivery confirmation planned
Ship With Confidence and Control
Avoid shipping delays, documentation errors, and unexpected costs. Let our team manage your shipping and logistics with precision, transparency, and proactive coordination.
Shipping & Logistics Support Packages
Basic Logistics Support
For straightforward shipments
Includes:
- Shipping method consultation
- Documentation coordination
- Carrier booking support
- Shipment tracking updates
Best for: Small or low-risk shipments
Standard Logistics Support (Most Popular)
End-to-end shipment coordination
Includes:
- Shipment planning and optimization
- Full documentation coordination
- Carrier and freight management
- Ongoing tracking and issue resolution
- Delivery coordination support
Best for: Regular international shipments
Premium Logistics Support
For complex or time-sensitive shipments
Includes:
- Comprehensive logistics planning
- Priority coordination with carriers
- Enhanced tracking and reporting
- Risk mitigation and contingency planning
- Support for urgent or high-value shipments
Best for: Large volumes, tight deadlines, or complex routes
Optional Add-Ons
- Customs brokerage coordination
- Express or consolidated shipping solutions
- Multi-destination shipment planning
- Ongoing logistics performance tracking
Case Study: Shipping & Logistics Support for an International Buyer
Client Background
An international buyer required timely delivery of manufactured goods from an overseas supplier to multiple destinations. Previous shipments had experienced delays due to documentation errors and poor coordination.
The client engaged Ruby Sourcing & Procurement to manage shipping and logistics support.
The Challenge
- Inconsistent shipment timelines
- Documentation inaccuracies causing customs delays
- Limited visibility once goods left the factory
Our Approach
Logistics Planning
We reviewed shipment requirements and selected appropriate shipping methods to balance cost and delivery time.
Documentation Control
All shipping documents were reviewed and aligned before dispatch to ensure compliance and accuracy.
Carrier Coordination
We worked directly with carriers and forwarders to confirm schedules and manage pickups.
Monitoring & Issue Resolution
Shipments were tracked closely, and potential delays were addressed proactively.
The Result
- Shipments departed on schedule
- Customs clearance proceeded smoothly
- Delivery timelines improved
- Reduced delays and unexpected costs
Key Takeaway
Effective shipping and logistics support requires proactive planning, accurate documentation, and continuous oversight. With Ruby Sourcing & Procurement managing logistics, clients gain reliability, transparency, and peace of mind.