PRIVACY POLICY
Ruby Sourcing & Procurement
Effective Date: January 1st 2026
Ruby Sourcing & Procurement (“we,” “our,” or “us”) respects your privacy and is committed to protecting the personal and business information you share with us. This Privacy Policy explains how we collect, use, store, and protect information when you visit our website or communicate with us.
1. Information We Collect
We may collect the following information when you use our website, contact us, or request services:
a. Information You Provide Voluntarily
- Name
- Company name
- Email address
- Phone number
- Product or sourcing-related details
- Messages, inquiries, or documents you submit
b. Automatically Collected Information
- IP address
- Browser type and device information
- Pages visited and time spent on the website
- Referral sources
This data is collected for analytical and security purposes only.
2. How We Use Your Information
We use collected information to:
- Respond to inquiries and service requests
- Provide sourcing, procurement, inspection, and logistics services
- Prepare quotations and proposals
- Communicate about projects or ongoing services
- Improve website performance and user experience
- Comply with legal or regulatory requirements
We do not sell or rent your personal information.
3. Cookies & Tracking Technologies
Our website may use cookies or similar technologies to:
- Improve functionality
- Analyze website traffic
- Understand user behavior
You may disable cookies in your browser settings. Doing so may affect website functionality.
4. Data Sharing & Disclosure
We may share information only:
- With service partners when necessary to provide services (e.g., suppliers, inspectors, logistics partners), and only with authorization
- When required by law, regulation, or legal process
All shared information is treated confidentially.
5. Data Security
We implement reasonable administrative and technical measures to protect your information from unauthorized access, loss, or misuse. Access to data is restricted to authorized personnel only.
6. Data Retention
We retain information only as long as necessary to fulfill service purposes or comply with legal obligations.
7. Your Rights
You may request to:
- Access your information
- Correct inaccurate information
- Delete your data (where legally permissible)
- Withdraw consent for communication
Requests can be made using the contact details below.
8. Third-Party Links
Our website may contain links to third-party websites. We are not responsible for the privacy practices of those websites.
9. Contact Information
For privacy-related questions or requests, contact:
Ruby Sourcing & Procurement
📧 Email: rubysourcingagency@gmail.com
📍 Location: Vietnam Canada
10. Policy Updates
We may update this Privacy Policy from time to time. Updates will be posted on this page.
TERMS & CONDITIONS
Ruby Sourcing & Procurement
Effective Date: January 1st 2026
These Terms & Conditions govern your use of the Ruby Sourcing & Procurement website and services. By accessing our website or engaging our services, you agree to these terms.
1. Use of Website
The content on this website is provided for general informational purposes only. You agree to use the website lawfully and not for any prohibited or harmful activities.
2. Services Disclaimer
Ruby Sourcing & Procurement provides sourcing, procurement, quality control, inspection, and logistics support services.
We act as a service provider and coordinator, not as a manufacturer, seller, or exporter of goods unless explicitly agreed in writing.
All services are provided based on information available at the time and cooperation from third parties such as suppliers and logistics providers.
3. No Guarantee of Outcomes
While we strive to reduce risk and improve outcomes, we do not guarantee:
- Supplier performance
- Product quality beyond agreed inspection scope
- Market prices or availability
- Delivery timelines controlled by third parties
Decisions based on our services remain the responsibility of the client.
4. Client Responsibilities
Clients agree to:
- Provide accurate and complete information
- Review and approve specifications, samples, and documents promptly
- Make final decisions regarding suppliers, orders, and shipments
Delays caused by incomplete or inaccurate information may affect timelines.
5. Intellectual Property
All website content, including text, logos, graphics, and documents, is the property of Ruby Sourcing & Procurement unless stated otherwise.
Unauthorized use, reproduction, or distribution is prohibited.
6. Confidentiality
All client and supplier information shared with us is treated as confidential and used only for service-related purposes, unless disclosure is required by law.
7. Limitation of Liability
To the maximum extent permitted by law:
- Ruby Sourcing & Procurement shall not be liable for indirect, incidental, or consequential damages
- Our liability is limited to the fees paid for the specific service in question
8. Third-Party Services
We may coordinate with third parties such as suppliers, inspectors, and logistics providers. We are not responsible for their independent actions or omissions.
9. Governing Law
These Terms shall be governed by and interpreted in accordance with applicable laws, without regard to conflict-of-law principles.
10. Changes to Terms
We reserve the right to update these Terms & Conditions at any time. Continued use of our website or services constitutes acceptance of updated terms.
11. Contact Information
For questions regarding these Terms & Conditions, contact:
Ruby Sourcing & Procurement
📧 Email: rubysourcingagency@gmail.com
📍 Location: Vietnam and Canada